Payroll Supervisor

POSITION SUMMARY:
Ensures all payroll and time keeping processes provide accurate information for internal and external customers.
Ensures time-keeping systems function smoothly. Ensures leadership and support to ambassadors regarding
payroll functions.

ESSENTIAL FUNCTIONS:

1. Accurately processes payroll on a bi-weekly basis for the entire organization.
2. Compiles and prepares other payroll data such as retirement fund and insurance payments.
3. Reviews and approves payroll deductions, including garnishments, levies, and voluntary payroll
deductions.
4. Designs and creates reports and statements using report writing software.
5. Prepares pay vouchers for manual payments.
6. Conducts training to new supervisors on how to use Payroll and Time & Attendance systems, and
understand Wage and Hour regulations.
7. Maintains vacation schedule, and vacation and sick pay accrual systems.
8. Prepares advance vacation vouchers and keeps track of them.
9. Enters data by department and accounting code to the general ledger payroll summary systems.
10. Interprets company policies and government regulations affecting payroll procedures.
11. Keeps abreast of new and/or changes in Wage & Hour laws and regulations, and brings them to the
attention of the supervisor.
12. Performs wage verifications of current and past employees.
13. Reconciles 941s and W-3s to the general ledger quarterly and annually.
14. Reconciles all payroll related balance sheet accounts monthly.
15. Studies and standardizes procedures to improve payroll efficiency.
16. Trains Payroll Specialist in all non-supervisory payroll processes and procedures to ensure a smooth
running and stable payroll system.
17. Prepares monthly reconciliation of health, dental, life insurance, manual checks, retirement plan,
disability plan, and withholdings and requests checks for monthly payments.
18. Assists in administering COBRA through a third party vendor.
19. Keeps track of Boot World Program.
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20. Performs all required supervisory roles of the position, such as interviewing, hiring,
performance review, and disciplinary action if needed.
21. Performs other miscellaneous duties as assigned or directed

SKILLS AND ABILITIES:

Education: Associate’s degree from two-year college or technical school preferred.

Experience: Minimum at least three years related experience, with supervisory experience.

Computer Skills: Computer skills. MS Office, internet, email. Experience working with Payroll, and Time &
Attendance systems.

Certificates & Licenses: Valid California Drivers’ License with driving record acceptable to Goodwill’s insurance.